Events Managment App

🔹 Project Overview

Event Management Tool (iOS)

UX/UI concept for business community event managers

This project focuses on designing functionality for an iOS application used by a business community that regularly organizes events, masterclasses, and meetups.

The main goal was to simplify and optimize routine event management tasks for community managers.

🔹 Problem

Event managers face repetitive and inefficient processes during event preparation and execution:

• the need to manually confirm attendance with each registered participant
• slow and inconvenient event check-in at the venue
• lack of a clear solution for on-site registration of participants who arrive without prior sign-up

These issues increase workload, create stress during events, and raise the risk of errors at critical moments.

🔹 Goal

Design a clear and efficient UX flow that allows managers to:

• see an up-to-date list of events
• manage participant confirmations easily
• perform fast and accurate check-in
• register new participants directly on-site

🔹 UX Approach

I focused on real-life usage scenarios, especially situations where managers have limited time and need to act quickly.

Key principles:

• minimum number of actions for key tasks
• clear separation of features by scenario
• visible and understandable participant statuses
• focus on speed and usability in high-pressure situations

🔹 Key UX Decisions

1. Event List as the Entry Point

The first screen for managers is the event list, where the nearest upcoming event is shown at the top.

This allows quick access to the most relevant task without unnecessary navigation.

2. Participant Status Visibility

Each participant has a clear status:

• Confirmed — attendance is confirmed
• Pending — confirmation is still required

This helps managers instantly understand the current situation and take action.

3. Send Confirmations Flow

The Send Confirmations feature allows managers to:

• select all participants with one action
• send a pre-written reminder message

This significantly reduces the time spent on pre-event communication.

4. Event Check-in

The check-in flow is designed as a simple participant list where managers can:

• quickly mark attendees as present
• automatically track those who did not attend

The main focus is speed and accuracy at the event entrance.

5. On-site Registration

When registering a participant on-site:

• the participant is instantly added to the list
• the status is automatically set to Confirmed
• the participant is immediately marked as present

This prevents duplicate actions and data loss during busy moments.

🔹 Result

The proposed UX flow:

• reduces manual work for event managers
• improves efficiency during event preparation and execution
• lowers cognitive load in stressful situations
• creates a more predictable and controlled event management process