Meeting types and purposes

Different meetings require tailored communication to ensure focus and productivity. Here are some examples:

• Stand-ups: These are quick, daily updates where participants share what they completed yesterday, what they’re working on today, and any blockers they're facing.
• Design reviews: In these, presenters share the design context and recent changes, focusing on specific areas where feedback is needed.
• Sprint planning: These sessions involve prioritizing tasks, estimating effort, and assessing team capacity.
• Retrospectives: This reflective meeting covers what went well, what didn’t, and any actions to improve future sprints.
• Strategy sessions: These are used to align teams on product vision, roadmap, and key decisions.
• Handoff meetings: Designers transfer completed work to development. Clear documentation of specifications, interactions, and edge cases prevents implementation gaps.
• Workshops: Stakeholders brainstorm ideas, solve problems, or align on strategic design or product decisions with interactive exercises and structured activities.

Before any meeting, each participant should know their role and expected contributions, helping everyone prepare effectively and maximizing the meeting’s value.