Meeting documentation

Clear records help track decisions, maintain project momentum, and keep absent team members aligned. While traditional meeting minutes serve a purpose, modern documentation focuses on capturing key decisions, action items, and essential context that teams need to move forward.

A good documentation system combines:

• Real-time collaborative notes (using tools like Google Docs or Notion)
• Visual records (screenshots, whiteboard captures)
• Action items with clear ownership
• Decision logs with context
• Links to relevant files and resources

As for the structure, start with meeting basics (date, attendees, purpose). Next, organize content into clear sections: key decisions, action items, discussion highlights, and next steps. Lastly, include direct links to referenced designs, technical docs, or product requirements to maintain context.