Plan resources

Resource planning for cross-functional projects starts with the identification of requirements. A typical digital product launch needs developers, designers, and product managers, along with specific tools like prototyping software, analytics platforms, and project management systems. However, the scale and nature of these requirements will vary from project to project. When planning, consider both immediate needs and future scaling requirements to avoid resource gaps during critical phases.

Clear role definition prevents overlap and confusion. Each team member should understand their primary responsibilities and touch points with other teams. For example, frontend developers need clear boundaries when collaborating with UX designers, and product managers must know when to involve QA testers. Track these roles in a RACI matrix to clarify who's responsible, accountable, consulted, and informed for each deliverable.

Resource planning also requires careful attention to timing and constraints. Calculate team member availability considering factors like part-time allocations, holidays, and existing commitments. Build contingency plans by identifying backup team members, alternative tools, or external contractors who can step in during resource shortages or unexpected leaves.