Term base creation

A term base is a centralized database that stores approved terminology, definitions, and usage guidelines for consistent language across all product touchpoints. It serves as the single source of truth for product-specific vocabulary, technical terms, and branded language that writers reference during content creation.

Here’s how to get started:

• Start by auditing your existing content to identify inconsistent terminology.
• Focus on terms that cause the most confusion: product features, technical concepts, and industry jargon.
• Document not just what terms to use, but why certain alternatives should be avoided.
• Structure your term base with essential fields: preferred term, definition, context examples, and prohibited variations.
• Include metadata like product area, last review date, and approval status.
• Include real product screenshots showing terms in context. Visual examples prevent confusion better than definitions alone.