Report generation prompts

Reports communicate complex information to different stakeholders, requiring careful balance between detail and clarity. AI speeds up report creation while maintaining professional standards. The best reports tell a story that informs, convinces, and inspires action.

Follow these steps when prompting AI for report generation:

• Start with clear structure requirements: "Generate a quarterly progress report with executive summary, detailed progress by goal, risk assessment, and future recommendations."
• Include your organization's preferred terms and format rules.
• Specify the story flow, such as starting with wins before discussing challenges.
• Define voice rules upfront: "Write in third person, focusing on data insights while recognizing team efforts."
• Request smooth transitions between sections to ensure logical flow.
• Ask for different detail levels: comprehensive for records, brief for decision-makers.
• Have AI suggest where charts or graphs would enhance understanding.