Email template generation

Email templates save time while keeping your communication professional and consistent. AI creates customizable templates that sound like you while adapting to different situations. Begin by listing the types of emails you send regularly: project updates, meeting requests, feedback messages, or client communications.

For each type, write prompts that describe both content and tone. Add context about who will receive these emails: "Create a template for weekly project updates sent to senior executives who want data-focused insights without technical details." Include blank spaces for information that changes while keeping the overall flow natural.

Good templates provide structure without being rigid, offering enough guidance while allowing personal touches. Think about variations, too. You might need different versions for internal teams versus external clients. AI can quickly create multiple template options, letting you pick and polish the best ones. Remember that templates should grow and change. Update your prompts regularly based on which emails get the best responses.