Workflow optimization

Workflow optimization streamlines collaboration by establishing processes that complement each team member's work style and responsibilities. For example, instead of designers waiting until development is complete to provide feedback, teams can implement parallel workflows where design reviews happen alongside development sprints. This reduces bottlenecks and accelerates project completion. Another example is setting up automated notifications when dependent tasks are complete, eliminating the need for constant manual check-ins.

As a first step, map your team's daily workflow for a week, noting where people wait for information or approval — these waiting points are your prime targets for immediate optimization. Successful workflow optimization often also involves creating standardized templates and checklists. For example, a feature release checklist might include design approval, code review, QA testing, and stakeholder sign-off, ensuring nothing falls through the cracks.