Matching each document to its audience

Product requirements and specifications differ in who they are meant for. Requirements are written for a broad audience of stakeholders, including product managers, executives, and marketing teams. They communicate in accessible terms what the product must accomplish and why it matters to users and the business. This shared understanding helps guide priorities and align decision-making early on.

Specifications address a more technical audience. They serve engineers, designers, and QA specialists who need precise guidance on implementation, testing, and performance. The language is more detailed and measurable, focusing on architecture, workflows, and standards. While both documents are collaborative, their tone and level of detail depend on who reads them. Clarity about the audience ensures that each document remains relevant and actionable for its intended readers.