Resource planning docs

Resource planning documents balance team capacity with strategic priorities. Use ChatGPT for quarterly planning documents, hiring justifications, project staffing proposals, or workload distribution analyses.

Craft detailed prompts like: "Create a resource plan for [project/quarter] with [current team size and roles]. Calculate capacity needed for [specific initiatives] and identify gaps. Include ramp-up time and skill requirements." Provide current team structure, planned initiatives, and historical velocity data. Request both timeline and budget views.

Don't let ChatGPT oversimplify complex dependencies or ignore ramp-up periods for new hires. Avoid generic role descriptions and instead push for specific skill requirements tied to your technical stack and product needs. Watch out for unrealistic utilization rates; AI often assumes 100% productivity without accounting for meetings, learning time, or context switching.