Agenda preparation

A well-structured agenda is the foundation of any productive meeting. ChatGPT helps create focused agendas by analyzing previous meeting notes, project goals, and current priorities. Start with prompts like: "Create a 30-minute product review meeting agenda. We need to discuss feature X launch delays, budget reallocation, and Q2 priorities. Include time estimates for each topic."

The AI excels at organizing topics by priority and suggesting discussion prompts. For recurring meetings, try: "Based on these 3 previous sprint retrospective notes [paste notes], create an improved agenda for our next retro that addresses unresolved issues." ChatGPT identifies patterns and focuses on what matters most.

Remember to specify decision points in your prompts. Instead of asking for a general roadmap discussion, prompt: "Generate an agenda for deciding between features A, B, and C for Q2. Include criteria for evaluation and time for team voting." This clarity produces more actionable agendas. Also ask ChatGPT to include a "decisions needed" section in every agenda to keep discussions focused.